Built by an Athletic Director, for athletic leaders

Lead more. Manage less. Build smarter systems.

I’m Chaka Johnson, an athletic administrator using practical AI and automation to solve real operational problems. ADvance AI Solutions helps other leaders do the same.

Find your best AI starting point Share what you need

No tech background needed Real athletic department workflows

Visual content creationWant standout game-day graphics and amazing presentation slides?

Turn your ideas into polished visuals that inform, promote, and inspire.

Parent Game Plan slide from the Plymouth Fall Sports Parent Meeting — Presentation design

Automated Plymouth football game-day graphic — Game-day graphics

Automated Plymouth volleyball game-day graphic

KITT, the Plymouth Wildcats AI community assistant — AI assistants

Chaka Johnson in his Plymouth Athletics polo

Built and used dailyby Chaka Johnson, working Athletic Director

Less admin work

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Clearer communication

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More time to lead

Interested in working with us?

Tell us where your work is getting stuck.

Share your role, goals, and biggest workflow challenge. Chaka will review your responses and recommend a practical next step for you or your organization.

Complete the interest form

What you will learn

AI that works in the real world of athletics.

We make powerful tools practical. Every lesson connects to the responsibilities already on your desk.

Communicate with confidence

Draft parent messages, coach updates, staff memos, and public-facing content in a fraction of the time.

Build smarter workflows

Turn repetitive administrative tasks into clear, repeatable systems that keep your department moving.

Create professional content

Use AI to develop reports, presentations, graphics, summaries, and resources that are ready to share.

Signature specialties

Practical AI systems built around how leaders actually work.

Learn how to turn AI from a single-use tool into a dependable part of your daily leadership, communication, and operations.

Coach Kitt and Coach Katt, Plymouth Athletics AI assistants

Real-world example

AI Chief-of-Staff Agents

Build an AI agent that supports the work behind your leadership.

Organize priorities and next actions
Prepare drafts, briefs, and follow-up plans
Create repeatable, approval-based workflows

Real-world example

AI Avatars

Use a digital avatar to communicate, teach, and extend your presence.

Create consistent video messages
Turn scripts into professional presentations
Share training without rerecording every lesson

Plymouth Athletics visiting-team game-day itinerary

Real-world example

Game-Day Operations

Connect the moving pieces of game day through practical AI systems.

Build team and staff itineraries
Create game-day graphics
Automate scheduling and recurring communication

Real-world example

The Power of Voice

Use natural voice commands to work through ideas and administrative tasks without staying tied to a keyboard.

Talk through priorities and decisions
Create drafts while staying mobile
Turn spoken thoughts into organized action

The AD Email Stack triage and automation system

Real-world example

The Power of Email

Turn a crowded inbox into a clear, prioritized leadership workflow.

Triage messages by urgency and ownership
Prepare clear response drafts
Protect time with scheduled email briefings

A futuristic team of AI agents collaborating on research, strategy, and operations

Real-world example

AI Think Tank

Use AI as a thought partner that helps deepen and organize ideas.

Explore and strengthen new ideas
Prepare for meetings and decisions
Capture notes, summaries, and action items

AI-assisted coach interview system with structured questions, notes, competencies, and candidate comparison

Real-world example

Coach Interview Systems

Create a more consistent and thoughtful interview process with AI.

Develop role-specific interview questions
Build rubrics and candidate breakdowns
Summarize evidence for better decisions

Working Athletic Director
practical AI builder

Why ADvance AI Solutions

Keep the human leadership. Upgrade the systems behind it.

Chaka Johnson is a working athletic administrator whose career has included teaching, coaching, and leading athletics programs. Long interested in technology, he saw an opportunity to use AI to work more efficiently, solve recurring operational problems, and remove the bottlenecks that were taking time away from people and leadership.

That hands-on work became ADvance AI Solutions. Chaka now helps other athletic leaders use AI with purpose, create practical systems around the work they already do, and become more confident building solutions of their own.

Athletic Directors already do it all. ADvance AI Solutions helps you use AI as a practical assistant, not a replacement for your experience, judgment, or relationships.

Relevant from day one. Work with real emails, schedules, policies, presentations, and department challenges.
Learn by doing. Leave every session with a prompt, resource, or system you can use immediately.
Progress that fits your calendar. Start small, build confidence, and grow at a pace that works for you.

Leadership in practice

Not theory. Systems built for the work Athletic Directors actually do.

I bring the perspective of a working athletic administrator, then show how thoughtful automation can improve clarity, consistency, and follow-through.

Chaka Johnson presenting The Evolving AD to athletic leaders — Teaching athletic leaders how to leverage AI tools to lead more and manage less.

Chaka Johnson speaking to an athletics audience

Athletic administrators attending Chaka Johnson's presentation

Operational case study

Parent Concern Resolution System

The challenge: Parent concerns, responses, and evidence were scattered across separate touchpoints.
The system: One centralized process now tracks, categorizes, and documents each concern from origination through resolution, while supporting clear actions for families, coaches, and administrators.

Now supporting coach-initiated and parent-initiated volleyball meeting workflows.

Communication automation

Game-Day Email Automation

The challenge: Repeated event communication required rebuilding the same logistics for multiple audiences.
The system: A structured system prepares audience-specific information for event managers, ticket takers, opposing Athletic Directors, and other game-day partners.

Organizes ticketing, parking, directions, policies, schedules, venues, and event-specific instructions.

Leadership development

Coach Onboarding Operating System

The challenge: New-coach information and development can arrive in disconnected pieces without a shared progression.
The system: An automated, milestone-driven operating system connects intake, education, due dates, check-ins, and relationship building through a two-year development plan.

Covers preseason, in-season, postseason, and offseason phases.

Protected product concept

Game-Day Graphics Automation

The challenge: Consistent promotional graphics for social media and websites can consume significant staff time.
The system: An AI-supported production workflow accelerates polished, repeatable game-day content while maintaining human review.

Proprietary workflow details are intentionally protected for future product development.

Workflow innovation

Voice Command and Computer Use

The challenge: Administrative work often keeps leaders tied to a keyboard and moving manually between systems.
The system: Voice-guided workflows and computer assistance create a faster, more flexible way to draft, organize, review, and complete routine work.

Designed to increase efficiency while keeping important decisions and approvals with the leader.

Document modernization

Handbook and Manual Renewal

The challenge: Older handbooks can contain outdated language, inconsistent structure, and dated visual presentation.
The system: AI-assisted review identifies modernization opportunities, improves clarity and terminology, and supports a more professional visual system.

Final policy decisions remain with the organization and its authorized reviewers.

Revenue development

Sponsorship Opportunity Development

The challenge: Prospect research, package design, presentations, and follow-up are often managed as separate efforts.
The system: An AI-supported process connects partner research, customized packages, meeting preparation, presentations, pitches, and a clear offer for each opportunity.

Built to strengthen preparation without automating relationship decisions.

Meeting intelligence

AI Note-Taking and Conversation Analysis

The challenge: Important decisions and commitments can get buried in long meetings and informal conversations.
The system: A structured system organizes notes, decisions, key information, action items, and follow-up steps into a usable record.

Applied with appropriate consent, privacy controls, and human review.

Hiring support

AI Interview Coach Process

The challenge: Interview quality can vary when questions, evidence, and evaluator feedback are not organized consistently.
The system: A guided process supports question development, response analysis, feedback summaries, hiring discussions, and professional candidate communication.

AI supports the process. Authorized leaders retain every hiring decision.

Creative production

AI Presentation Creator

The challenge: Professional presentations require coordinated writing, structure, visuals, and repeated refinement.
The system: ChatGPT, AI agents, and image-generation tools work together to create polished slides, training materials, and presentation-ready visual content.

Built around original content and human-directed creative decisions.

Coach communication framework

Parent Concern Response Framework

The challenge: Coaches need a consistent way to respond when a parent raises a concern.
The system: A clear 1-2-3 process helps coaches respond professionally, consistently, and in alignment with Athletic Department expectations.

Creates a dependable first response while preserving appropriate escalation paths.

Watch ADvance AI in action

Practical ideas for leading smarter.

See how AI can help Athletic Directors strengthen communication, connect their systems, and make more room for leadership.

Featured presentation

Build a Smarter, Connected Athletic Department

Explore how AI can bring the moving parts of an athletic department into a clearer, more connected workflow.

Leadership and AI

The Evolving Athletic Director

See how modern AI tools can support stronger leadership without replacing human judgment.

Presentation highlights

Lead More, Manage Less

Highlights on using AI to reduce administrative drag and protect time for the work that moves programs forward.

Visit the ADvance AI Solutions YouTube channel

Coaching and courses

Choose the support that fits your next step.

Not sure where to begin? Start with the free guided assessment below.

Start here

AI Interest & Workflow Intake

Free

Short online form

Share your role, goals, and biggest workflow challenge so Chaka can recommend a practical next step.

Personalized needs review
Service-fit recommendation
No meeting required
Follow-up through your preferred method

Tell us what you need

Self-paced

AI Essentials for Athletic Leaders

$99

Lifetime module access

A practical introduction to AI for athletic administration, built around real AD responsibilities.

Step-by-step prompt examples
Real athletic department scenarios
Downloadable AD prompt cheat sheet
No technology background required

Online enrollment coming soon

Tell us what you need

Personalized

1-on-1 AI Coaching

$50

Per 45 to 60-minute virtual session

Hands-on coaching centered on the exact work you need to complete.

Your tools, challenges, and priorities
Guided practice with leading AI tools
Workflow recommendations
Follow-up resource guide

Tell us what you need

Monthly Coaching

$150

Four weekly sessions

Build lasting habits through guided weekly practice, reflection, and workflow development.

Four 45 to 60-minute sessions
Ongoing workflow refinement
Personalized tool recommendations
Clear next steps each week

Tell us what you need

Free guided assessment

Find your best AI starting point.

Answer four quick questions and receive a practical recommendation for your role and current workflow. No meeting is required, and this first version does not send or store your answers.

What athletic leaders are saying

Built with the work, and the people, in mind.

Former clients I have helped apply practical AI systems to the real work of educational athletics.

“I’ll be honest, I wasn’t sure about AI at first. But after seeing what Chaka is doing, it just makes sense.”

Jason Malloy

Athletic Director, Westland John Glenn High School

Expanded her AI capacity with hands-on guidance in Microsoft Copilot, ChatGPT, and practical email triage.

Nikki Norris, CMAA

Director of Athletics, East Lansing High School

Built greater confidence using Claude and voice mode for practical athletic-administration work.

Shaquita Coltrane

District Athletic Director, Southfield Public Schools

Strengthened presentation development by using ChatGPT and Canva to plan and polish presentation slides.

Chris Bell

Athletic Director, Lake Orion High School

Frequently asked questions

Simple answers before you get started.

Have a different question?

Email ADvance AI Solutions

Do I need any technology experience?+

No. We meet you where you are and build your confidence one practical step at a time. If you can write an email, you can learn to use AI.

Which AI tools will I learn?+

Depending on your goals, sessions may include ChatGPT, Gemini, Claude, NotebookLM, Canva, and other practical tools. We focus on the tools that fit your immediate needs.

Is the training specific to athletic administration?+

Yes. The examples focus on the daily work of athletic leaders, including communication, scheduling, documentation, event planning, coach support, and department systems.

How do I know which service is right for me?+

Start with the free guided assessment. It will identify the most useful next step based on your role, biggest bottleneck, experience, and goal. No meeting is required.

Your smarter workflow starts here

More time to lead. Less time buried in admin work.

Tell us what you are working through and receive a practical recommendation from Chaka. No meeting is required to get started.

Share what you need